Permit to Work Software
One platform to plan, approve and control high-risk work
Digitise your PTW process with configurable workflows, contractor control, QR access and real-time analytics.
Launch any permit type (hot work, confined space, electrical, isolation/LOLER/PUWER, working at height, excavation and more).
Automate actions and notifications, maintain a complete audit trail, and prove compliance in seconds.
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Permit to work PTW software overview
Our Permit to Work Software replaces paper forms and emails with a single, controlled process:
Configure workflows to match your governance (request – assess – approve – issue – close).
Link contractors and competencies, attach RAMS, method statements and certificates, and verify validity before work begins.
Issue training directly from our eLearning software portfolio.
Add QR codes to permits so supervisors can validate, view conditions and record checks at the point of work.
Track isolations, gas tests, PPE, and toolbox talks.
Automatically create actions, due dates and reminders; drive closure with escalation rules.
Use iProtectU dashboards and Power BI/M365 integrations for live compliance, permits by site/contractor, and overdue statuses.
Benefits of using permit to work PTW software
Digitise your PTW process with configurable workflows, QR scanning, contractor integration, automated actions and analytics.
Faster approvals
Pre-built, configurable flows and digital sign-off reduce delay and rework.
Assured compliance
Embed HSE/ISO 45001 requirements, competency checks and document control.
Point-of-work validation
Optional QR scanning confirms permit and conditions on site.
Control contractor risk
Verify training, insurance and RAMS before permits can be issued.
Powerful Data Analytics
Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.
Privacy by design
Fine-grained permissions, approvals, and data segregation for sensitive content.
Create Actions
Raise actions directly from findings with owners, due dates & priority.
Notifications
Email & in-app alerts keep audits and actions on track.
How our PTW permit to work software works
Request – Select a template, attach RAMS/certificates, add controls and proposed dates, optional training.
Assess – Review hazards, isolations and prerequisites; request edits where needed.
Approve & Issue – Digital sign-off, permit number generated, optional QR issued for site access with site scanning software.
Execute & Close – Record checks, upload evidence, close permit; actions and learning captured.
Key features of iProtectU PTW permit to work software
- Any permit type
Hot work, confined space, electrical, mechanical, excavation, working at height, isolation/LOTO, entry permits, bespoke templates.
- Configurable workflows & permissions
Role-based access, matrix approvals, step logic and conditions.
- Contractor integration
Link to your iProtectU Contractor software and Training and eLearning software modules; validate competencies and documents.
- QR / barcode access (optional)
Print or display codes to view/validate permits in the field.
- Controls & prerequisites
Enforce RAMS, inductions, gas tests, PPE, isolations, and toolbox talks before issue.
- Automated actions & notifications
Due dates, reminders and escalation by site/risk/role.
- Automated Action Tracking
Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.
- Attach Evidence Easily
Add image and documents to your assessments to demonstrate risk control measures.
- Powerful data analytics and Reporting
Integrate with iProtectU Insights, Microsoft 365 and Power BI to unlock real-time dashboards and insights.
- Privacy and Access Control
Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.
- Version controlled PDF documents.
Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.
- Seamless integration with your H&S system
Works alongside incident reporting, audits, and training management within the iProtectU platform.
- Attachments & evidence
Photos, PDFs, certificates and signatures with time/geo stamping.
- Calendar & workload planning
Schedule permits, resources and isolations; avoid clashes.
- Full audit trail
Version history, change logs, and closure sign-off with reasons.
Compliance & standards
Supports ISO 45001 and HSE guidance for work authorisation, isolations and contractor control.
Helps demonstrate CDM duties (coordination, competence, information).
Full GDPR and role-based data access with configurable retention policies.
FAQs
Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.
For anything else please request a demo, call or send us an email.
Hot work, confined space, electrical, working at height, excavation, isolation and more. You can clone or build custom templates.
Yes—convert findings to CAPA in one click, assign owners and track to verified closure.
Optional QR codes allow supervisors to scan and view live permit details and conditions at the job location.
Yes—configure due dates, alerts and escalations by role, site, permit type or risk rating.
Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.
Every change, approval and closure is logged with time, user and device information for complete traceability.
Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.
Yes. The module integrates with iProtectU Contractor & Training to verify competencies, inductions and document validity before issue.
Yes—role-based permissions for sites, programmes and action visibility.
Role-based access controls, secure hosting and encrypted connections safeguard your data, with a full audit trail on every assessment and action.
Comprehensive QHSE Health and Safety Software Modules
Please click the module links below to visit the module page.
Compliance & Auditing
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- Incident Reporting Software
- Hazard and Near Miss Reporting
- ISO Audit Management
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- Legal Register Software
- Supplier and Contractor Software
- Pandemic Management Software
- Personal Protective Equipment
Efficiency & eLearning
- Training and eLearning Software
- Permit to Work Software
- Driver Management Software
- SOP and Method Statements
- Document Management Software
- Package Management Software
- Project and Event Management
- Employee Leave Planning
- Facilities and Property Mangement
- Reporting and Executive Insights
- International Language Support
Ready to modernise your PTW permit to work software?
Digitise your Permit to Work process. Configure workflows, verify contractors, issue QR-enabled permits, automate actions and track compliance.
PTW Permit to Work software Articles & Updates
Stay current with best practice for risk assessments. Explore guides on risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.
Looking for something specific? Browse all software articles.
Trusted by Leading Organisations for Health and Safety Compliance
We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.
Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.
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