Document Management Software
Version Control, Approvals & Policy Compliance, ISO 9001 Compliant
Keep every policy, procedure and any document current, controlled and easy to find.
iProtectU Document Management gives you end-to-end control, authoring, review, approval, publish, distribution and evidence of staff acknowledgement, backed by permissions, audit trails and automated reminders.
Stay aligned with ISO 9001 quality requirements and corporate governance while protecting privacy and sensitive information.
Watch Our 2-Minute Health and Safety Software Overview
See how iProtectU helps you ensure compliance, manage risks, and improve workplace safety.
This short video shows how our modular, customisable software supports every sector.
Document management software overview
Centralise all documents, policies, SOPs, procedures, engineering drawings, forms, templates, and any other docunent – in a searchable, permission-controlled library.
Build review cycles, push updates to teams, and capture acknowledgements. Link documents to assets, risks, training and incidents to close the loop from policy to practice.
Benefits of using document management software
Control policies, procedures and any document records with versioning, approvals, read-&-understood tracking and audit trails woth ISO 9001 compliance.
One source of truth
Version control and change history prevent duplicates and outdated content.
Faster approvals
Configurable workflows with automated reminders and escalations.
Assured compliance
Read-and-understood tracking, evidence for audits.
Anytime access
Responsive web and mobile apps; offline access with sync.
Privacy by design
Fine-grained permissions, approvals, and data segregation for sensitive content.
Create Actions
Raise actions directly from findings with owners, due dates & priority.
Powerful Data Analytics
Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.
Notifications
Email & in-app alerts keep audits and actions on track.
How our document management software works
Create – upload content; add metadata and owners, reviewers and approvers.
Control – route through review/approval; lock previous versions automatically.
Communicate – publish to targeted audiences; notify by email and actions.
Confirm – capture acknowledgements and optional assessments.
Improve – monitor dashboards, trigger actions and schedule the next review.
Key features of iProtectU document management software
- Configurable workflows
Configurable creation, review and approval workflows.
- Versioning and privacy
With compare, archive and rollback. Mark docuemnts as private and allocate user access.
- Read & understood
Acknowledgements, e-sign and evidence. Organisation, team and functional teams level scheduling.
- Automated alerts
For review, expiry and non-compliance
- Role permissions
Role-based permissions, confidential document controls and full audit trail
- Automated Action Tracking
Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.
- Powerful data analytics and Reporting
Integrate with iProtectU Insights, Microsoft 365 and Power BI to unlock real-time dashboards and insights.
- Privacy and Access Control
Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.
- Version controlled PDF documents.
Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.
- Seamless integration with your H&S system
Works alongside incident reporting, audits, and training management within the iProtectU platform.
- Powerful searching
Categorisation, metadata, and fast search
What's included
- Document library with folders, tags and powerful search
- Review & approval workflow builder
- Version control, supersede and rollback
- Acknowledgements, scheduling read with receipts
- Automated reminders & escalations
- Role/department/site targeting and permissions
- Dashboards & exportable reports (CSV/PDF)
- Retention archives and privacy tools (GDPR)
Integrations & compliance
- Supports ISO 9001, ISO 14001, ISO 45001 document control requirements
- Supports ISO 9001 iProtectU ISO Audit Software
- Evidence for GDPR accountability and subject-access requests
- Connects with iProtectU modules: Training, Risk, Incident, Asset and Audit
FAQs
Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.
For anything else please request a demo, call or send us an email.
Absolutely. Set review dates, owners and automated alerts with escalation.
Yes—use read-and-understood acknowledgements, and expiry reminders for re-confirmation.
Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.
Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.
Yes—role-based permissions for sites, programmes and action visibility.
Role-based access controls, secure hosting and encrypted connections safeguard your data, with a full audit trail on every assessment and action.
Policies, Procedures, RAMS, forms, Engineering Drawings, meeting minutes and any other records (PDF, DOCX, XLSX, images).
Comprehensive QHSE Health and Safety Software Modules
Please click the module links below to visit the module page.
Risk Assessment Software
Compliance & Auditing
- Audit Management Software
- Incident Reporting Software
- Hazard and Near Miss Reporting
- ISO Audit Management
- Planned Monitoring Software
- Asset Management Software
- First Aid Reporting Software
- Legal Register Software
- Supplier and Contractor Software
- Pandemic Management Software
- Personal Protective Equipment
Efficiency & eLearning
- Training and eLearning Software
- Permit to Work Software
- Driver Management Software
- RAMS and SOP Software
- Document Management Software
- Package Management Software
- Construction CDM and Event Management
- Employee Leave Planning
- Facilities and Property Mangement
- Insights Customisable Reporting Dashboard
- International Language Support
Ready to modernise your document management software?
Ready to control policies and prove compliance? Book a demo and see iProtectU Document Management in action.
Document management software Articles & Updates
Stay current with best practice for risk assessments. Explore guides on risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.
Looking for something specific? Browse all software articles.
Trusted by Leading Organisations for Health and Safety Compliance
We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.
Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.
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Let us show you how we can transform your health and safety, risk and compliance management
Please choose a date and time for your demo. We look forward to meeting with you.
