Incident Reporting Management Software
Report anywhere, from any device, configurable workflows and incident response
iProtectU Incident Management centralises how your organisation reports, investigates and learns from incidents, near-misses and observations. Fast, mobile reporting, configurable workflows and real-time notifications keep everyone aligned—from first responder to executive. Built-in analytics, RCA tools and automated actions help you reduce recurrence and improve safety performance while meeting ISO 45001, RIDDOR/OSHA and corporate governance requirements.
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Incident reporting and management overview
iProtectU Incident Reporting and Management brings everything you need to capture, investigate and close incidents into one, easy platform. Staff report events in seconds via web or iOS/Android apps (photos, video, voice notes and geo-tagging), while real-time notifications and configurable workflows route each case to the right people.
Investigators use built-in root-cause tools (5-Why, Fishbone, timelines) and attach evidence, witness statements and documents.
Corrective and preventive actions (CAPA) are tracked to closure with owners, deadlines and verification. Live dashboards and KPI packs show trends, repeaters and time-to-close, helping you reduce recurrence and prove performance.
The module aligns with ISO 45001 and supports RIDDOR/OSHA data requirements, and it integrates with iProtectU Risk Assessment Software, Audit, Assets and Training to automatically update assessments, verify fixes and embed lessons learned.
Benefits of Using Incident Reporting and Management Software
iProtectU Incident Management centralises how your organisation reports, investigates and learns from incidents, near-misses and observations.
Faster response, lower impact
With instant alerts and guided workflows.
Higher reporting rates
Via simple mobile apps and QR code entry points.
Better investigations
Using structured RCA tools and evidence capture.
Reduced recurrence
Through CAPA tracking and automated verification.
Clear visibility
With real-time dashboards and KPI packs for leadership.
Easier compliance
With RIDDOR/OSHA prompts and ISO 45001 alignment.
Privacy by design
Fine-grained permissions, approvals, and data segregation for sensitive content.
Powerful Data Analytics
Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.
Create Actions
Raise actions directly from findings with owners, due dates & priority.
Notifications
Email & in-app alerts keep audits and actions on track.
How our incident reporting and management works
Report: capture the event on mobile or web (photos, documents, geo-tag etc).
Triage: automatic escalations with RIDDOR/OSHA prompts.
Investigate: gather evidence and run RCA tools; add witnesses and statements.
Correct: create and track CAPAs with owners, deadlines and verification.
Review & learn: publish lessons, update risks and training, and monitor KPIs.
Key features of iProtectU incident reporting and management software
- Configurable forms
Incidents, near-misses, first-aid, vehicle, environmental, property damage, security, hazards/observations.
Report anything.
- Email push notifications
Alerts and repeat-chase reminders.
- CAPA hub
Assign owners, due dates, evidence, verification and closure rules.
- RCA tools
5-Why, Fishbone, causal factors, timeline and contributing conditions. Conduct investigations with ease.
- Incident Analytics
Frequency rates (TRIR/LTIFR), heat-maps, time-to-close, top causes and repeaters.
- Automated Action Tracking
Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.
- Powerful data analytics and Reporting
Integrate with iProtectU Customisabel Insights Dashboard, Microsoft 365 and Power BI to unlock real-time dashboards and insights.
- Privacy and Access Control
Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.
- Version controlled PDF documents.
Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.
- Seamless integration with your H&S system
Works alongside incident reporting, audits, and training management within the iProtectU platform.
- Offline and Mobile Functionality
Drafts save automatically with full 4G/Wi-Fi resilience, enabling risk assessments to be completed anywhere.
- Attach Evidence Easily
Add image and documents to your assessments to demonstrate risk control measures.
What's included
Capture & Intake
Web and iOS/Android apps for incident, injury, near-miss, property, environmental, vehicle and security events
Photo/video/voice notes, geo-tagging, time-stamps and offline capture
Custom forms, fields and picklists; severity/triage and categorisation rules
First-aid log, treatment notes, return-to-work and case/claim tracking
Observation/unsafe act & hazard reporting with quick submit
Workflow & Investigation
Configurable workflows by incident type, site and severity with SLA timers and escalations
Automatic email/Teams/Slack notifications and task assignments
Investigation pack with 5-Why, Fishbone/Ishikawa, timelines, evidence and witness statements
Risk rating (pre/post), immediate controls, and link to existing risks, assets and audits
Contractor portal and multi-site routing
Corrective Actions & Close-out
CAPA management with owners, due dates, reminders and verification
E-sign-off, photo proof and document attachments
Recurrence checks and lessons learned library
Reporting & Analytics
Real-time dashboards, heat maps and trend charts (injury rates, time-to-close, top causes)
RIDDOR/OSHA ready fields and export; scheduled PDF/Excel reports
- Optional iProtectU Customisable Insights dashboard
Optional Power BI/Office 365 analytics connector
Compliance & Governance
Aligned to ISO 45001 and corporate H&S procedures
Role-based access, audit trail, data-retention controls and GDPR tooling
Multilingual, multi-site, time-zone aware
Experience & Integration
Modern mobile-first UI; offline mode with auto-sync
APIs/SSO (Azure AD/Entra ID), email ingestion and document control integration
Seamless links to iProtectU Risk, Audit, Assets and Training modules to close the loop from incident to improvement.
FAQs
Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.
For anything else please request a demo, call or send us an email.
Any type—injury, near-miss, hazard, property damage, environmental, vehicle, security, aggression/violence and more (fully configurable).
Yes. The form includes prompts and data fields to support reporting obligations and evidence retention.
Yes. Use role-based, multi-stage workflows with electronic signatures and a full audit trail.
Yes. Native iOS and Android apps work online/offline, with media capture and QR code quick-reporting.
Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.
Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.
Yes—role-based permissions for sites, programmes and action visibility.
Role-based access controls, secure hosting and encrypted connections safeguard your data, with a full audit trail on every assessment and action.
Comprehensive QHSE Health and Safety Software Modules
Please click the module links below to visit the module page.
Risk Assessment Software
Compliance & Auditing
- Audit Management Software
- Incident Reporting Software
- Hazard and Near Miss Reporting
- ISO Audit Management
- Planned Monitoring Software
- Asset Management Software
- First Aid Reporting Software
- Legal Register Software
- Supplier and Contractor Software
- Pandemic Management Software
- Personal Protective Equipment
Efficiency & eLearning
- Training and eLearning Software
- Permit to Work Software
- Driver Management Software
- RAMS and SOP Software
- Document Management Software
- Package Management Software
- Construction CDM and Event Management
- Employee Leave Planning
- Facilities and Property Mangement
- Insights Customisable Reporting Dashboard
- International Language Support
Ready to modernise your incident reporting and management?
See how iProtectU reports incidents and near-misses in seconds, investigate with RCA, track CAPA and close the loop. iProtectU delivers mobile reporting, configurable workflows and live dashboards to cut recurrence and support ISO 45001/RIDDOR compliance.
Incident Reporting Articles & Updates
Stay current with best practice for incident reporting. Explore guides on risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.
Looking for something specific? Browse all software articles.
Trusted by Leading Organisations for Health and Safety Compliance
We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.
Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.
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