Driver Safety and Fleet Management Software
Vehicles, drivers and compliance with DVLA verification and training
iProtectU Driver & Fleet Management Software helps you manage vehicles, drivers and compliance in one place.
Plan checks, complete digital walk-around checks, capture defects with photos, verify licences (DVLA) and monitor training and competence.
Real-time dashboards, alerts and a complete audit trail make it easy to evidence duty of care and keep your fleet safe, legal and efficient.
Watch Our 2-Minute Health and Safety Software Overview
See how iProtectU helps you ensure compliance, manage risks, and improve workplace safety.
This short video shows how our modular, customisable software supports every sector.
Driver & fleet management software overview
Manage your entire fleet in one place. Create digital driver and vehicle records, schedule inspections using our audit and planned monitoring software, and receive automated reminders. Drivers complete guided walk-around checks on mobile.
Integrated DVLA licence checking and configurable policies ensure only competent, authorised drivers are on the road.
Use our incident reporting software, audits, risk assessment software and assign IIRSM training and eLearning software to each driver to maintain full compliance and reduce risk.
Benefits of using driver & fleet management software
Centralise vehicle assets, drivers and compliance inspections in one platform.
Single source of truth
Vehicles, drivers, inspections, actions and documents in one secure system.
Compliance by design
DVLA licence checks, inspection schedules, MOT/insurance dates, driving policy acknowledgements with automated reminders.
Faster, safer operations
Digital walk-around checks of vehicle assets using customised audits. Defect capture with photos and asset QR code.
Privacy by design
Fine-grained permissions, approvals, and data segregation for sensitive content.
Powerful Data Analytics
Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.
Create Actions
Raise actions directly from findings with owners, due dates & priority.
Notifications
Email & in-app alerts keep audits and actions on track.
How our driver & fleet management software works
Set up & import Bulk-import vehicles, drivers. Configure vehicle classes, check templates, MOT schedules and QR tags.
Plan & schedule Driver training/vehicle checks. Reminders and escalations keep owners accountable.
Check & report Drivers complete guided walk-around checks on iOS/Android (offline capable). Capture photos, GPS/time and any other data.
Triage & fix Defects create actions with owner, priority, due date.
Verify & evidence Repairs verified with re-checks and records.
DVLA licence results and policy acknowledgements log to the driver file with a full audit trail.
Monitor & notify Live dashboards for expiries, defects, downtime and utilisation.
Key features of driver & fleet management software
- Digital asset management
Digital vehicle records with assets, specifications, warranty, tyre sizes and documents.
- Driver records
With licence classes, endorsements, medicals, training, inductions and policy acknowledgements.
- Electronic walk-around check
Custom templates can be created with photos, GPS, time-stamps and other data.
- Defect reporting & resolution
Workflow; link defects to actions.
- Training & competence
Tracking; link approved courses and assessments. Upload your own content and schedule.
- Incident & claims
Connect to incidents, risk, audits and corrective actions.
- Attach Evidence Easily
Add image and documents to your assessments to demonstrate risk control measures.
- Powerful data analytics and Reporting
Integrate with iProtectU Insights, Microsoft 365 and Power BI to unlock real-time dashboards and insights.
- Privacy and Access Control
Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.
- Version controlled PDF documents.
Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.
- Seamless integration with your H&S system
Works alongside incident reporting, audits, and training management within the iProtectU platform.
- Offline and Mobile Functionality
Drafts save automatically with full 4G/Wi-Fi resilience, enabling risk assessments to be completed anywhere.
- Automated Action Tracking
Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.
What’s included in our driver & fleet management software
- Mobile apps (iOS & Android)
Guided walk-around checks (on and offline)
Photo/ video evidence, GPS & timestamp, e-signatures
Quick defect reporting and QR scan to open the asset
- Incident/accident
Logging, claims, investigations and CAPA
- Checks, defects & actions
Custom check templates by vehicle class/site
Failures create actions/work orders with priority, owner, SLA and due date
- Core records
Central registry for vehicles, plant, trailers and grey-fleet
Driver profiles with licence classes, endorsements, CPC/medical/training and policy status
Asset classes, locations, cost centres and ownership
- Documents & evidence
Store certificates and any other documents
Version control, expiry alerts and full audit trail
- Driver management
Training matrix (CPC, ADR, First Aid etc.), medical fitness, eyesight checks
- Security & governance
Role-based permissions, multi-site hierarchy, GDPR controls & retention policies
ISO 45001 / HSE / DVSA compliance support with configurable templates
- Compliance & scheduling
Smart schedules for LOLER/PUWER (where applicable)
Automated reminders & risk-based escalations to owners and managers
DVLA licence checks
Policy acknowledgements, toolbox talks & driver briefings tracking
FAQs
Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.
For anything else please request a demo, call or send us an email.
Yes. Drivers use the iOS/Android app to perform walk-around checks, capture photos and sign. It works offline and syncs when connected.
Absolutely. Store any vehicle type in our asset module, create any type of audit.
Yes. Schedule automated DVLA checks, keep a verifiable audit trail of results and actions.
Yes—convert findings to CAPA in one click, assign owners and track to verified closure.
Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.
Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.
Yes—role-based permissions for sites, programmes and action visibility.
Defects raised in checks or inspections automatically create actions with owners, priorities and due dates until verified as closed.
They are included on an action CAPA dashboard for driver management.
Role-based access controls, secure hosting and encrypted connections safeguard your data, with a full audit trail on every assessment and action.
Comprehensive QHSE Health and Safety Software Modules
Please click the module links below to visit the module page.
Risk Assessment Software
Compliance & Auditing
- Audit Management Software
- Incident Reporting Software
- Hazard and Near Miss Reporting
- ISO Audit Management
- Planned Monitoring Software
- Asset Management Software
- First Aid Reporting Software
- Legal Register Software
- Supplier and Contractor Software
- Pandemic Management Software
- Personal Protective Equipment
Efficiency & eLearning
- Training and eLearning Software
- Permit to Work Software
- Driver Management Software
- RAMS and SOP Software
- Document Management Software
- Package Management Software
- Construction CDM and Event Management
- Employee Leave Planning
- Facilities and Property Mangement
- Insights Customisable Reporting Dashboard
- International Language Support
Ready to modernise your driver & fleet management software?
Digitise driver safety and fleet compliance with DVLA licence checks, mobile walk-around inspections, defect resolution and real-time analytics in one platform, full audit trail.
Driver & Fleet Management Articles & Updates
Stay current with best practice for risk assessments. Explore guides on risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.
Looking for something specific? Browse all software articles.
Trusted by Leading Organisations for Health and Safety Compliance
We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.
Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.
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Let us show you how we can transform your health and safety, risk and compliance management
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