Hazard and Near Miss Reporting Software
Configurable forms, smart workflows, automatic notifications, and full closure.
iProtectU Hazard & Near-Miss Reporting lets your teams capture risks in seconds via web or mobile. Our drag-and-drop report configurator tailors forms to your sites, trades and activities. Incidents route through configurable workflows, with real-time alerts, action tracking and a secure hazard register that proves close-out and compliance. iOS and Android apps work online/offline so nothing is missed.
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Hazard and near-miss reporting overview
Replace paper, inboxes and ad-hoc spreadsheets with a single, auditable process.
With iProtectU, employees report hazards and near misses using guided forms with photos, notes and geo-tagging.
Submissions are triaged using severity/likelihood rules, routed to the right line manager, H&S or contractor, and tracked to completion with due dates, reminders and sign-off.
Dashboards, heat maps and analytics show trends by site, job, contractor and risk category, driving prevention and continuous improvement.
Benefits of using Hazard and Near Miss Reporting Software
iProtectU Hazards and Near Miss reporting centralises how your organisation reports, investigates and learns from incidents, near-misses and observations.
Custom APP Configurator
Develop your own customisable work flow and selectable fields, creating a besoke reporting APP in the process.
Powerful Data Analytics
Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.
Better investigations
Using structured RCA tools and evidence capture.
Reduced recurrence
Through CAPA tracking and automated verification.
Clear visibility
With real-time dashboards and KPI packs for leadership.
Hazard Register
Real-time status (open/overdue/closed), filters, exports and printable PDF reports.
Privacy by design
Fine-grained permissions, approvals, and data segregation for sensitive content.
Create Actions
Raise actions directly from findings with owners, due dates & priority.
Notifications
Email & in-app alerts keep audits and actions on track.
Mobile APP highlights
Automatic reminders – Push and email prompts keep actions on track.
Report anywhere – Submit hazards and near misses with photos, even offline.
Instant alerts – Priority routing and notifications to supervisors and H&S team.
How our hazard and near-miss reporting works
Capture – One-tap reporting on mobile or web with media, GPS and image / file capabilities.
Triage – Risk-based rules set priority, assign owners and launch actions automatically.
Investigate – Record causes, attachments, interviews and controls; link to risk assessments and training.
Correct – Create CAPA tasks with deadlines, notifications and verification.
Close – Digital sign-off with evidence, time/date stamp and audit trail.
Learn – Dashboards, trend/heat maps and lessons-learned drive targeted prevention.
Key features of iProtectU hazard and near miss reporting software
- Configurable forms
Incidents, near-misses, first-aid, vehicle, environmental, property damage, security, hazards/observations.
Report anything.
- Email push notifications
Alerts and repeat-chase reminders.
- RCA tools
5-Why, Fishbone, causal factors, timeline and contributing conditions. Conduct investigations with ease.
- Hazard Register
Real-time status (open/overdue/closed), filters, exports and printable PDF reports.
- Automated Action Tracking
Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.
- Offline and Mobile Functionality
Drafts save automatically with full 4G/Wi-Fi resilience, enabling risk assessments to be completed anywhere.
- Powerful data analytics and Reporting
Integrate with iProtectU Customisabel Insights Dashboard, Microsoft 365 and Power BI to unlock real-time dashboards and insights.
- Privacy and Access Control
Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.
- Version controlled PDF documents.
Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.
- Seamless integration with your H&S system
Works alongside incident reporting, audits, and training management within the iProtectU platform.
- Attach Evidence Easily
Add image and documents to your assessments to demonstrate risk control measures.
What's included
Capture & Intake
Customisable hazard/near-miss forms (by site, role, activity).
Photo/video/voice notes, GPS/geo-tagging, QR/asset scan and offline capture.
Severity matrix, category rules, quick submit and anonymous option.
Investigation & Control
Root-cause tools (5-Whys, Fishbone, timeline) with evidence and statements.
Risk re-assessment and interim controls; link to risk assessments, assets and training.
CAPA management hub with owners, due dates, reminders and verification.
Reporting & Analytics
Live Hazard Register, dashboards, heat maps and recurring-hazard detection.
- Optional iProtectU Insights Customisable Dashboard
One-click PDFs, Excel/CSV exports and Power BI connector.
KPI packs, site benchmarking and executive summaries.
Governance & Integration
ISO 45001 alignment; configurable retention and data-privacy controls.
Role-based access, audit trail and digital sign-offs.
Microsoft 365, Teams/Slack and email integrations; open API/SSO.
Mobile app highlights
Automatic reminders – Push and email prompts keep actions on track.
Report anywhere – Submit hazards and near misses with photos/video, even offline.
Instant alerts – Priority routing and notifications to supervisors and H&S.
FAQs
Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.
For anything else please request a demo, call or send us an email.
Any type—injury, near-miss, hazard, property damage, environmental, vehicle, security, aggression/violence and more (fully configurable).
Yes. The form includes prompts and data fields to support reporting obligations and evidence retention.
Yes. Use role-based, multi-stage workflows with electronic signatures and a full audit trail.
Yes. Native iOS and Android apps work online/offline, with media capture and QR code quick-reporting.
Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.
Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.
Yes—role-based permissions for sites, programmes and action visibility.
Role-based access controls, secure hosting and encrypted connections safeguard your data, with a full audit trail on every assessment and action.
Comprehensive QHSE Health and Safety Software Modules
Please click the module links below to visit the module page.
Compliance & Auditing
- Audit Management Software
- Incident Reporting Software
- Hazard and Near Miss Reporting
- ISO Audit Management
- Planned Monitoring Software
- Asset Management Software
- First Aid Reporting Software
- Legal Register Software
- Supplier and Contractor Software
- Pandemic Management Software
- Personal Protective Equipment
Efficiency & eLearning
- Training and eLearning Software
- Permit to Work Software
- Driver Management Software
- SOP and Method Statements
- Document Management Software
- Package Management Software
- Project and Event Management
- Employee Leave Planning
- Facilities and Property Mangement
- Reporting and Executive Insights
- International Language Support
Ready to modernise your hazard and near miss reporting and management?
See how iProtectU captures hazards and near misses from any device. Configure forms, route by risk, track actions to verified close-out and prove compliance with real-time registers and analytics.
Hazard and Near Miss Reporting Articles & Updates
Stay current with best practice for hazard and near miss reporting. Explore guides on risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.
Looking for something specific? Browse all software articles.
Trusted by Leading Organisations for Health and Safety Compliance
We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.
Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.
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