Hazard and Near Miss Reporting Software

Configurable forms, smart workflows, automatic notifications, and full closure.

iProtectU Hazard & Near-Miss Reporting lets your teams capture risks in seconds via web or mobile. Our drag-and-drop report configurator tailors forms to your sites, trades and activities. Incidents route through configurable workflows, with real-time alerts, action tracking and a secure hazard register that proves close-out and compliance. iOS and Android apps work online/offline so nothing is missed.

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Watch Our 2-Minute Health and Safety Software Overview

See how iProtectU helps you ensure compliance, manage risks, and improve workplace safety. 

This short video shows how our modular, customisable software supports every sector.

Hazard and near-miss reporting overview

Replace paper, inboxes and ad-hoc spreadsheets with a single, auditable process.
With iProtectU, employees report hazards and near misses using guided forms with photos, notes and geo-tagging. 

Submissions are triaged using severity/likelihood rules, routed to the right line manager, H&S or contractor, and tracked to completion with due dates, reminders and sign-off.

Dashboards, heat maps and analytics show trends by site, job, contractor and risk category, driving prevention and continuous improvement.

Benefits of using Hazard and Near Miss Reporting Software

iProtectU Hazards and Near Miss reporting centralises how your organisation reports, investigates and learns from incidents, near-misses and observations.

Custom APP Configurator

Develop your own customisable work flow and selectable fields, creating a besoke reporting APP in the process.

Powerful Data Analytics

Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.

Better investigations

Using structured RCA tools and evidence capture.

Reduced recurrence

Through CAPA tracking and automated verification.

Clear visibility

With real-time dashboards and KPI packs for leadership.

Hazard Register

Real-time status (open/overdue/closed), filters, exports and printable PDF reports.

Privacy by design

Fine-grained permissions, approvals, and data segregation for sensitive content.

Create Actions

Raise actions directly from findings with owners, due dates & priority.

Notifications

Email & in-app alerts keep audits and actions on track.

Mobile APP highlights

Automatic reminders – Push and email prompts keep actions on track.

Report anywhere – Submit hazards and near misses with photos, even offline.

Instant alerts – Priority routing and notifications to supervisors and H&S team.

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How our hazard and near-miss reporting works

Capture – One-tap reporting on mobile or web with media, GPS and image / file capabilities.

Triage – Risk-based rules set priority, assign owners and launch actions automatically.

Investigate – Record causes, attachments, interviews and controls; link to risk assessments and training.

Correct – Create CAPA tasks with deadlines, notifications and verification.

Close – Digital sign-off with evidence, time/date stamp and audit trail.

Learn – Dashboards, trend/heat maps and lessons-learned drive targeted prevention.

Key features of iProtectU hazard and near miss reporting software

  • Configurable forms

Incidents, near-misses, first-aid, vehicle, environmental, property damage, security, hazards/observations.

Report anything.

  • Email push notifications

Alerts and repeat-chase reminders.

  • RCA tools

5-Why, Fishbone, causal factors, timeline and contributing conditions. Conduct investigations with ease.

  • Hazard Register

Real-time status (open/overdue/closed), filters, exports and printable PDF reports.

  • Automated Action Tracking

Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.

  • Offline and Mobile Functionality

Drafts save automatically with full 4G/Wi-Fi resilience, enabling risk assessments to be completed anywhere.

  • Powerful data analytics and Reporting

Integrate with  iProtectU Customisabel Insights Dashboard, Microsoft 365 and Power BI to unlock real-time dashboards and insights.

  • Privacy and Access Control

Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.

  • Version controlled PDF documents.

Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.

  • Seamless integration with your H&S system

Works alongside incident reporting, audits, and training management within the iProtectU platform.

  • Attach Evidence Easily

Add image and documents to your assessments to demonstrate risk control measures.

What's included

Capture & Intake

  • Customisable hazard/near-miss forms (by site, role, activity).

  • Photo/video/voice notes, GPS/geo-tagging, QR/asset scan and offline capture.

  • Severity matrix, category rules, quick submit and anonymous option.

Investigation & Control

  • Root-cause tools (5-Whys, Fishbone, timeline) with evidence and statements.

  • Risk re-assessment and interim controls; link to risk assessments, assets and training.

  • CAPA management hub with owners, due dates, reminders and verification.

Reporting & Analytics

  • Live Hazard Register, dashboards, heat maps and recurring-hazard detection.

  • Optional iProtectU Insights Customisable Dashboard

  • One-click PDFs, Excel/CSV exports and Power BI connector.

  • KPI packs, site benchmarking and executive summaries.

Governance & Integration

  • ISO 45001 alignment; configurable retention and data-privacy controls.

  • Role-based access, audit trail and digital sign-offs.

  • Microsoft 365, Teams/Slack and email integrations; open API/SSO.

Mobile app highlights

  • Automatic reminders – Push and email prompts keep actions on track.

  • Report anywhere – Submit hazards and near misses with photos/video, even offline.

  • Instant alerts – Priority routing and notifications to supervisors and H&S.

FAQs

Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.

For anything else please request a demo, call or send us an email.

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Any type—injury, near-miss, hazard, property damage, environmental, vehicle, security, aggression/violence and more (fully configurable).

Yes. The form includes prompts and data fields to support reporting obligations and evidence retention.

Yes. Use role-based, multi-stage workflows with electronic signatures and a full audit trail.

Yes. Native iOS and Android apps work online/offline, with media capture and QR code quick-reporting.

Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.

Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.

Yes—role-based permissions for sites, programmes and action visibility.

Role-based access controls, secure hosting and encrypted connections safeguard your data, with a full audit trail on every assessment and action.

Comprehensive QHSE Health and Safety Software Modules

Please click the module links below to visit the module page.

Risk Assessment Software

Compliance & Auditing

Efficiency & eLearning

Ready to modernise your hazard and near miss reporting and management?

See how iProtectU captures hazards and near misses from any device. Configure forms, route by risk, track actions to verified close-out and prove compliance with real-time registers and analytics.

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Hazard and Near Miss Reporting Articles & Updates

Stay current with best practice for hazard and near miss reporting. Explore guides on risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.

Looking for something specific? Browse all software articles.

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Trusted by Leading Organisations for Health and Safety Compliance

We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.

Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.

Mr David Attenborough Positive Employee Feedback

iProtectU provided a one stop shop for us, and the training requirement has been minimal. Employee feedback has been very positive.

Mr Trevor Woods Transformational EHS software product

The iProtectU health and safety software has transformed the way we manage environmental, health and safety software at Merlin Chemicals. The product is both engaging and very easy to use.

Mr Richard Smith ISO 45001:2018 achieved

The auditor commented that the health and safety software provides a clear and demonstrable framework of continual improvement. iProtectU health and safety software is used by our entire team and is changing our approach to business.

Mr Craig Handley Proactive and Responsive Support

iProtectU are proactive and quick to respond to any development or system requests, and have been open and transparent.

Mr John Morton ISO 9001:2015 certified supplier achieved

iProtectU health and safety software has automated our processes and enabled our recent ISO successes. We achieved ISO 45001 and ISO 9001. It has enabled us to save time, engage our entire team and achieve results efficiently and effectively.

Mr Mike Allcock Automated EHS Management

iProtectU health and safety software has automated our processes and enhanced our safety culture as a result. iProtectU is so much more than an EHS solution, with the ability to customise the software.

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