Supplier and Contractor Management Software
Configurable portal, automated pre-qualification of contractors
Digitise supplier and contractor management, document expiry control and approvals. Track KPIs and non-conformances, assign actions and export audit-ready reports for ISO and client requirements.
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Supplier and contractor management software overview
The iProtectU Supplier & Contractor Management module replaces spreadsheets and email chains with a single, secure system.
Invite suppliers and contractors to a self-service portal to complete PQQs, upload certificates, insurances and other documents, accept policies and maintain their own profiles.
Automated validation, expiry reminders and escalations protect compliance while configurable workflows route submissions for review and approval. Score performance, track NC/CAPA, and integrate with sites, projects, purchase orders and risk assessments to give you full lifecycle control.
Supports ISO 9001/14001/45001, modern slavery/anti-bribery declarations, GDPR and client-specific frameworks.
Benefits of using Supplier and contractor management software
Suppliers and contractors update documentation and questionnaires through easy to access portal.
Faster onboarding
With branded self-registration and guided PQQs.
Assured compliance
Via automated document checks, expiries and RAMS approvals.
Paperless collaboration
Suppliers and contractors update their own records; you approve and audit.
Powerful Data Analytics
Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.
Privacy by design
Fine-grained permissions, approvals, and data segregation for sensitive content.
Create Actions
Raise actions directly from findings with owners, due dates & priority.
Lower risk
Tthrough competency tracking, SSIP/insurance status and site access controls.
How our supplier and contractor management software works
Invite & Register – suppliers are invited register in your portal and accept terms.
Prequalify – PQQs by trade/risk with evidence upload and auto-scoring.
Approve & Onboard – route to reviewers; issue approved status and site rules.
Operate – manage documents, inductions, permits and attendance.
Monitor – track performance, non-conformances and actions.
Renew – automated expiry reminders for insurance, training, documents and certifications.
Key features of iProtectU supplier and contractor management software
- Configurable PQQ & questionnaires
Competency, ESG, modern slavery, data processing.
- Supplier portal
Self-service updates, policy acceptance, message centre.
- Performance scoring
Quality, safety, delivery, cost, sustainability.
- Document control
With versioning, approvals and expiry notifications.
- Seamless integration with your H&S system
Works alongside incident reporting, audits, and training management within the iProtectU platform.
- Automated Action Tracking
Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.
- Attach Evidence Easily
Add image and documents to your assessments to demonstrate risk control measures.
- Powerful data analytics and Reporting
Integrate with iProtectU Insights, Microsoft 365 and Power BI to unlock real-time dashboards and insights.
- Privacy and Access Control
Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.
- Version controlled PDF documents.
Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.
- Offline and Mobile Functionality
Drafts save automatically with full 4G/Wi-Fi resilience, enabling risk assessments to be completed anywhere.
- Role-based permissions
Full audit trail; GDPR and data retention controls.
- NC/CAPA
Log issues, assign owners, due dates and verification.
What's included
Branded supplier/contractor portal with configurable forms.
Library templates for PQQs, policies, RAMS and competency matrices.
Automated reminders & escalations for expiries and overdue actions.
Dashboards for approved status, risk level and compliance score.
Exportable audit packs (PDF/Excel) and management review reports.
FAQs
Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.
For anything else please request a demo, call or send us an email.
Yes—convert findings to CAPA in one click, assign owners and track to verified closure.
Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.
Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.
Absolutely—set rules for insurance, training, certifications and documents. Suppliers and internal owners receive reminders and escalations until compliant.
Yes—role-based permissions for sites, programmes and action visibility.
Role-based access controls, secure hosting and encrypted connections safeguard your data, with a full audit trail on every assessment and action.
Yes. Invite suppliers to your branded portal to complete PQQs, upload evidence and accept policies. You control approvals and status.
Yes. Suppliers submit documents for review; you can request revisions, approve and archive with full version control and change history.
Use KPIs and register identifiers. Raise non-conformances, assign CAPA and trend performance over time.
Comprehensive QHSE Health and Safety Software Modules
Please click the module links below to visit the module page.
Compliance & Auditing
- Audit Management Software
- Incident Reporting Software
- Hazard and Near Miss Reporting
- ISO Audit Management
- Planned Monitoring Software
- Asset Management Software
- First Aid Reporting Software
- Legal Register Software
- Supplier and Contractor Software
- Pandemic Management Software
- Personal Protective Equipment
Efficiency & eLearning
- Training and eLearning Software
- Permit to Work Software
- Driver Management Software
- SOP and Method Statements
- Document Management Software
- Package Management Software
- Project and Event Management
- Employee Leave Planning
- Facilities and Property Mangement
- Reporting and Executive Insights
- International Language Support
Ready to modernise your Supplier and contractor management?
Configurable portal, customisable questionnaire, automated pre-qualification of contractors.
Supplier and contractor management software Articles & Updates
Stay current with best practice for risk assessments. Explore guides on risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.
Looking for something specific? Browse all software articles.
Trusted by Leading Organisations for Health and Safety Compliance
We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.
Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.
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Let us show you how we can transform your health and safety, risk and compliance management
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