Personal Protective Equipment PPE Software
Track, Assign, Audit & Re-order
Digitise your PPE lifecycle. iProtectU records stock, sizes and fit-tests, issues PPE with signature capture, monitors cleaning and expiry dates, and automates re-ordering—complete with mobile apps, alerts, analytics and audit-ready evidence.
Watch Our 2-Minute Health and Safety Software Overview
See how iProtectU helps you ensure compliance, manage risks, and improve workplace safety.
This short video shows how our modular, customisable software supports every sector.
Personal protective equipment PPE software overview
iProtectU PPE Software gives H&S and operations teams a single, secure system to select, issue, track and audit PPE.
Build role- or task-based PPE matrices from risk assessments, manage stock, sizes and suppliers, capture employee acknowledgement & fit-test evidence, and automate inspections, cleaning cycles and expiry alerts.
QR codes and our mobile apps make issuing and stock checks fast, while dashboards and cost analytics help you reduce waste and prove compliance with HSE/OSHA and ISO 45001.
Benefits of using personal protective equipment PPE software
Digitise your PPE lifecycle. iProtectU records stock, sizes and fit-tests, issues PPE with signature capture, monitors cleaning and expiry dates, and automates re-ordering
Full PPE lifecycle control
From selection and purchase to issue, cleaning, inspection and disposal.
Right PPE, first time
Role/task matrices, sizes and compatibility checks with fit-test records.
Fewer stock-outs
Min/max levels, auto re-order suggestions and supplier lead-time tracking.
Lower cost & waste
Usage analytics by site, job role and supplier with charge-back options.
Powerful Data Analytics
Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.
Privacy by design
Fine-grained permissions, approvals, and data segregation for sensitive content.
Create Actions
Raise actions directly from findings with owners, due dates & priority.
Notifications
Email & in-app alerts keep audits and actions on track.
How our personal protective equipment PPE software works
Configure PPE catalogue, sizes, compatible items, cleaning/inspection frequencies and minimum stock.
Select PPE by role/task using templates linked to your risk assessments and COSHH/CMR controls.
Issue PPE via mobile or desktop with barcode/QR scanning, signature and photo evidence.
Monitor inspections and expiry dates with automated reminders and escalations.
Re-order & report from live stock dashboards; analyse spend, usage and non-conformances.
Key features of iProtectU personal protective equipment PPE software
- Catalogue & stock control
Multi-site locations, kits, sizes, compatible items, substitutes, batch/lot and expiry.
- QR code
Print labels, scan to issue/return or conduct cycle counts.
- Issue & acknowledgement
Employee self-service requests, manager approval, e-signature and policy acceptance.
- Cleaning & inspection
Schedules, pass/fail with photos, corrective actions and CAPA escalation.
- Procurement re-order
Min/max levels, supplier lists, purchase links and reconciliation.
- Integrations
iProtectU Risk, Incident, Training, Assets and Audit modules; API & SSO available.
- Automated Action Tracking
Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.
- Powerful data analytics and Reporting
Integrate with iProtectU Insights, Microsoft 365 and Power BI to unlock real-time dashboards and insights.
- Privacy and Access Control
Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.
- Version controlled PDF documents.
Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.
- Seamless integration with your H&S system
Works alongside incident reporting, audits, and training management within the iProtectU platform.
- Offline and Mobile Functionality
Drafts save automatically with full 4G/Wi-Fi resilience, enabling risk assessments to be completed anywhere.
- Attach Evidence Easily
Add image and documents to your assessments to demonstrate risk control measures.
What's included
Core PPE management
Central PPE catalogue (items, sizes, kits, compatible items, substitutes).
Multi-site stock locations with min/max levels, batch/lot, serial & expiry tracking.
Role/Task PPE matrices linked to your risk assessments and COSHH/CMR controls.
Issue/return workflows with e-signature, photo evidence and policy acknowledgement.
Inspections, cleaning & CAPA
Scheduled inspections and laundering/cleaning cycles with pass/fail & photo capture.
Automatic actions/CAPA with owners, due dates and escalation rules.
Non-conformance logging, defect tracking and quarantine controls.
QR & mobile apps
Built-in label printing; QR scanning to issue, return and cycle count.
iOS & Android apps with offline mode for issuing, inspections and stock checks.
Worker self-service requests & acknowledgements from mobile or kiosk.
Stock, purchasing & suppliers
Re-order points with supplier lists.
Vendor performance analysis.
Reporting & analytics
Real-time dashboards for stock, usage, compliance, costs and ageing.
Downloadable audit-ready histories (who, what, when) and certificate packs.
Security, integration & governance
Role-based access, data retention controls and full audit trail (GDPR-ready).
Single Sign-On (SSO) and open API connectors.
Native integrations with iProtectU Risk, Incident, Training, Assets and Audit modules an APP’s.
Onboarding & support
Template role/task matrices and best-practice libraries.
Assisted setup, user training and UK/EU support with knowledge base.
FAQs
Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.
For anything else please request a demo, call or send us an email.
Yes—build role/task PPE matrices from your risk assessments to ensure the correct PPE is issued every time.
Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.
Dashboards show spend,, role and supplier.
Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.
Yes—role-based permissions for sites, programmes and action visibility.
Role-based access controls, secure hosting and encrypted connections safeguard your data, with a full audit trail on every assessment and action.
Yes. Requests follow your approval workflow and are fully tracked.
Comprehensive QHSE Health and Safety Software Modules
Please click the module links below to visit the module page.
Risk Assessment Software
Compliance & Auditing
- Audit Management Software
- Incident Reporting Software
- Hazard and Near Miss Reporting
- ISO Audit Management
- Planned Monitoring Software
- Asset Management Software
- First Aid Reporting Software
- Legal Register Software
- Supplier and Contractor Software
- Pandemic Management Software
- Personal Protective Equipment
Efficiency & eLearning
- Training and eLearning Software
- Permit to Work Software
- Driver Management Software
- RAMS and SOP Software
- Document Management Software
- Package Management Software
- Construction CDM and Event Management
- Employee Leave Planning
- Facilities and Property Mangement
- Reporting and Executive Insights
- International Language Support
Ready to modernise your personal protective equipment PPE software?
iProtectU PPE software tracks stock, sizes and fit-tests, assigns PPE to workers, captures sign-off, monitors expiry/inspections, and automates re-orders. ISO 45001/HSE/OSHA aligned
Personal protective equipment PPE software Articles & Updates
Stay current with best practice for risk assessments. Explore guides on risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.
Looking for something specific? Browse all software articles.
Trusted by Leading Organisations for Health and Safety Compliance
We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.
Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.
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Let us show you how we can transform your health and safety, risk and compliance management
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