First Aid Reporting and Management Software
Capture treatments, manage first aiders and kit inspections, automate notifications.
Capture treatments, trigger notifications, and prove compliance in minutes.
iProtectU First Aid software centralises first aid reporting, treatment records, first-aider management, kit inspections, and compliance reporting in one secure, easy-to-use platform with supporting incident and audit iOS & Android apps.
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First aid reporting and management software overview
The iProtectU First Aid Reporting and Management module streamlines the entire first-aid process—from incident capture and treatment to follow-up, stock control and regulatory reporting.
Customisable workflows, role-based permissions and a full audit trail ensure data privacy and robust governance.
Seamless integration with Incident, Risk, Asset (first-aid kits/defibs) and Training modules closes the loop from awareness to evidence.
At a glance
Report anywhere: web, mobile, kiosk mode; quick forms with photos & attachments.
Treat & record: symptoms, treatment provided, medication, consent, return-to-work notes.
Notify & escalate: automatic emails/push to first aiders, line managers & H&S.
Control evidence: signed PDFs, doctor/hospital referrals, witness statements.
Manage first aiders: skills, rotas, qualifications & expiry reminders.
Check kits & rooms: scheduled inspections of first aid boxes/defibs with defects & replenishment actions.
Comply with RIDDOR/OSHA: severity rules, exportable reports and regulator-ready logs.
Analyse & improve: dashboards, heat maps and trends by site, shift, task and cause.
Benefits of using first aid reporting and management software
Seamless integration with Incident, Risk, Asset (first-aid kits/defibs) and Training modules closes the loop from awareness to evidence.
Faster response
Instant alerts to on-duty first aiders with location and case details.
Improved Records
Consistent, complete treatment notes with signatures and attachments.
Lower recurrence
Trends and root causes drive targeted preventive actions.
Powerful Data Analytics
Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.
Privacy by design
Fine-grained permissions, approvals, and data segregation for sensitive content.
Create Actions
Raise actions directly from findings with owners, due dates & priority.
Notifications
Email & in-app alerts keep audits and actions on track.
How our first aid reporting and management software works
Report – Employees or first aiders submit a quick form (injury/illness/near miss), photos, geolocation, and severity.
Treat & record – Log symptoms, first aid treatment, medicines, referrals, and sign-off; auto-generate a treatment PDF.
Notify & escalate – Role-based notifications to supervisors, H&S, HR; escalations if overdue or severe.
Follow-up – CAPA actions, return-to-work checks, light-duty restrictions, medical updates and closures.
Kits & equipment – Schedule inspections for first-aid boxes and AEDs; defects create replenishment actions.
Analyse & improve – Dashboards, trend analysis, heat maps and KPI reporting by site, department and shift.
Key features of iProtectU first aid reporting and management software
- First Aid Records
Treatment notes, signatures, attachments (photos, med notes).
- First Aider Directory
First-aider directory, rota management, competencies and certificate expiry reminders.
- First Aid Assets
First-aid kit/AED inspections with QR codes, defects and replenishment tracking.
- Functional First Aid Integration
Seamless links to Incident reporting, Risk assessments, Asset and Training modules.
- Automated Action Tracking
Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.
- Attach Evidence Easily
Add image and documents to your assessments to demonstrate risk control measures.
- Powerful data analytics and Reporting
Integrate with iProtectU Insights, Microsoft 365 and Power BI to unlock real-time dashboards and insights.
- Privacy and Access Control
Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.
- Version controlled PDF documents.
Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.
- Seamless integration with your H&S system
Works alongside incident reporting, audits, and training management within the iProtectU platform.
- Offline and Mobile Functionality
Drafts save automatically with full 4G/Wi-Fi resilience, enabling risk assessments to be completed anywhere.
What's included
Capture & treatment
Web & mobile apps (online/offline) with photo/file attachments.
Custom fields, severity/triage rules, return-to-work forms.
Signed treatment PDFs and case history timeline.
Notifications & workflow
Auto email/push alerts.
Configurable workflows by site/department/shift; manager approvals.
Escalations for severe/overdue cases.
Kits & first-aid rooms
Schedules for kit and AED checks; QR codes, replenishment actions.
Stock/consumables tracking and defect logs.
Reporting & analytics
RIDDOR/OSHA exports, trends, heat maps & KPIs.
Power BI/M365 connectors and scheduled reporting.
Optional iProtectU Insights Dashboards
Governance & privacy
Consent capture, data-retention and redaction tools.
Role-based permissions and comprehensive audit trail.
FAQs
Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.
For anything else please request a demo, call or send us an email.
Employees, first aiders and managers can report via web, mobile or kiosk mode. Anonymous reporting is optional.
Yes. Store qualifications, set expiry reminders and manage on-duty rotas by site/shift.
Absolutely. Use QR codes to audit kits/AEDs, log defects, and create replenishment actions with due dates and owners.
Yes—severity and work-related logic guides reporters; export regulator-ready reports in a click.
Yes—convert findings to CAPA in one click, assign owners and track to verified closure.
Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.
Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.
Yes—role-based permissions for sites, programmes and action visibility.
Role-based access, consent capture, encryption, retention controls and a full audit trail help you meet GDPR and company policies.
Comprehensive QHSE Health and Safety Software Modules
Please click the module links below to visit the module page.
Compliance & Auditing
- Audit Management Software
- Incident Reporting Software
- Hazard and Near Miss Reporting
- ISO Audit Management
- Planned Monitoring Software
- Asset Management Software
- First Aid Reporting Software
- Legal Register Software
- Supplier and Contractor Software
- Pandemic Management Software
- Personal Protective Equipment
Efficiency & eLearning
- Training and eLearning Software
- Permit to Work Software
- Driver Management Software
- SOP and Method Statements
- Document Management Software
- Package Management Software
- Project and Event Management
- Employee Leave Planning
- Facilities and Property Mangement
- Reporting and Executive Insights
- International Language Support
Ready to modernise your first aid reporting and management software?
Integrates with Incident, Risk, Asset, Training and People modules. Supports RIDDOR/OSHA reporting, ISO 45001 and GDPR requirements.
First Aid Reporting and Management Software Articles & Updates
Stay current with best practice for first aid, audit, incident management and risk assessments. Explore guides on risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.
Looking for something specific? Browse all software articles.
Trusted by Leading Organisations for Health and Safety Compliance
We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.
Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.
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