Asset Management Software
Track, Maintain & Prove Compliance
Gain total control of tools, plant, vehicles, IT and safety equipment. iProtectU Asset Management centralises registers, schedules maintenance, assigns actions and stores certificates—complete with QR code scanning and mobile apps.
Link assets to Work Equipment PUWER and Lifting Equipment LOLER checks, risk assessments, audits and training to prove compliance across every site.
Watch Our 2-Minute Health and Safety Software Overview
See how iProtectU helps you ensure compliance, manage risks, and improve workplace safety.
This short video shows how our modular, customisable software supports every sector.
Asset management software overview
iProtectU Asset Management gives organisations a single source of truth for asset lifecycle control from procurement and commissioning to inspection, service, repair and disposal.
Configurable workflows automate scheduling, notifications and sign-off while QR code scanning speeds identification in the field.
Integrated Risk, Audit, Incident and Training modules provide end-to-end compliance evidence for Work and Lifting Equipment Assessment and ISO 45001.
Benefits of using Asset Management software
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Reduce downtime
Timely servicing and defect closure keep assets available.
Save time in the field
QR scan + mobile apps for fast checks and updates.
Lower cost of ownership
Lifecycle tracking, warranty capture and replacement planning.
Powerful Analytics
Gain insights with real-time dashboards, iProtectU Insights Dashboard, reporting tools, and Microsoft 365 integration, making risk trends easy to monitor.
Privacy by design
Fine-grained permissions, approvals, and data segregation for sensitive content.
Create Actions
Raise actions directly from findings with owners, due dates & priority.
Notifications
Email & in-app alerts keep audits and actions on track.
Asset management a glance
Any asset, any class: create registers for tools, plant, vehicles, IT, PPE, fire equipment and more.
On the asset: launch Work and Lifting Equipment PUWER/LOLER & service templates directly from the record.
Plan & schedule: pre-use, periodic and thorough examinations with automated reminders.
Close the loop: actions, defects, photos, signatures and verification.
Evidence in one place: manuals, certificates, service history and inspection reports.
Dashboards by site, class & risk: exportable reports and KPIs for audits.
Mobile & QR: scan to view asset history, raise issues or complete checks on iOS/Android.
Governance ready: role-based permissions and full audit trail.
Manage assets with ease
PDCA mapped to assets
Plan: asset onboarding, categorisation, schedules, responsibilities.
Do: inspections, services, calibrations and corrective work via mobile.
Check: dashboards, KPIs, trends and exception reporting.
Act: actions, escalations, lessons learned and programme optimisation.
How asset management software works
Add & categorise assets
Import from spreadsheets/APIs or create records on the fly. Set site, owner, location, class, status, warranty and cost fields. Bulk tools make onboarding fast for plant, tools, vehicles, IT, PPE and fire equipment.
Tag & identify (QR Code)
Print or attach QR labels and scan with mobile to open the exact record—log usage, raise defects or start inspections in seconds.
Plan & schedule
Build maintenance calendars for servicing, calibration, PUWER/LOLER, pre-use checks and thorough examinations. Assign responsible persons, set frequencies and auto-reminders with escalation.
Inspect & service on mobile (online/offline)
Engineers and operators complete checklists on iOS/Android—capture meter readings, photos, GPS, signatures and pass/fail results. Data syncs to the register when connectivity returns.
Record defects & actions
Raise faults from inspections or scans. Route through configurable workflows with priority, due dates and owners. Track to closure with comments, attachments and sign-off.
Store evidence & documents
Keep manuals, certificates, SDS and service reports in one place. Renewal dates trigger alerts. Every change is time-stamped for a complete audit trail.
Analyse, prove & integrate
Dashboards show compliance by site, class and risk. Export to Excel/PDF or connect to Office 365/Power BI. Seamlessly link to iProtectU Risk, Audit, Incident and Training to close the loop from risk to evidence.
Key features of iProtectU Asset management software
- Unified asset register
Multi-site, multi-class with categories, status and ownership
- Scheduling & reminders
Preventive maintenance, calibrations, inspections and statutory exams.
- Checklists & templates
Pre-use, service, PUWER/LOLER, thorough examinations.
- Defect & action management
Raise issues, assign owners, track to closure with evidence.
- Documents & certificates
Store manuals, SDS, test certs; renewal alerts.
- QR code support
Scan to access records, log usage, start inspections or incidents.
- Automated Action Tracking
Assign corrective actions with owners, deadlines and automated reminders, ensuring risks are properly controlled.
- Attach Evidence Easily
Add image and documents to your assessments to demonstrate risk control measures.
- Powerful data analytics and Reporting
Integrate with iProtectU Customisable Insights Dashboard, Microsoft 365 and Power BI to unlock real-time dashboards and insights.
- Privacy and Access Control
Protect sensitive data with role-based permissions for assessing, viewing and approving risk assessments.
- Version controlled PDF documents.
Maintain a secure audit trail with version-controlled PDF outputs for compliance and reporting.
- Seamless integration with your H&S system
Works alongside incident reporting, audits, and training management within the iProtectU platform.
- Offline and Mobile Functionality
Drafts save automatically with full 4G/Wi-Fi resilience, enabling risk assessments to be completed anywhere.
Mobile app highlights
See every asset, schedule the right checks, and prove compliance in one continuous workflow.
iProtectU connects registers, maintenance, inspections and evidence so you can manage the full lifecycle and pass audits first time.
Automatic email reminders for inspections and certificate renewals.
Manage assets anywhere: create, view and update records in the field.
Push notifications for assignments, escalations and overdue tasks.
Scan & go: QR codes open the correct record instantly.
FAQs
Our FAQs guides enable you to make informed decisions about how our health and safety software can benefit your organisation.
For anything else please request a demo, call or send us an email.
Anything with an ID can be managed: plant and machinery, lifting equipment, vehicles, tools, IT and AV kit, lab and medical devices, PPE, fire assets (extinguishers, alarms, doors), facilities assets (HVAC, boilers, compressors), and calibrated instruments. Create your own categories and custom fields (site, location, owner, status, warranty, cost, risk class, meter/serial, etc.), bulk-import from CSV/APIs, and track the full lifecycle from onboarding to decommission.
Yes. Each asset can have linked PUWER, LOLER, pre-use, periodic, and Thorough Examination templates. From the asset record (desktop or mobile), start the required checklist in one tap, capture photos, readings and signatures, and the result files back to that asset with pass/fail, defects and next due dates. Frequencies and responsible persons are set per asset class or per item.
Absolutely. Print/apply QR codes from iProtectU and scan with the iOS/Android app to open the exact record instantly—then log usage, raise defects or start an inspection. Scanning works online or offline and supports asset audits, inventory counts and tool crib operations.
You set schedules (service, calibration, PUWER/LOLER, pre-use, etc.) with due dates and owners. iProtectU sends automated email/push reminders before due, on the due date, and if overdue. Escalation rules push alerts to line managers or compliance roles after configurable time thresholds. Dashboards and exception reports highlight missed tasks by site, asset class and risk so nothing slips.
Yes. Store manuals, service reports, certificates, SDS, calibration sheets, photos and videos against the asset. Files are version-controlled with expiry dates and renewal alerts, and every change is time-stamped in the audit trail. Granular permissions protect sensitive documents while keeping evidence one click away for audits.
Yes—convert findings to CAPA in one click, assign owners and track to verified closure.
Yes—book a free demo and we’ll tailor a walkthrough to your industry, data and processes so you can see how iProtectU fits your organisation.
Assessments can be completed on web or mobile; drafts autosave and sync when back online for full mobile resilience.
Yes—role-based permissions for sites, programmes and action visibility.
Role-based access controls, secure hosting and encrypted connections safeguard your data, with a full audit trail on every assessment and action.
Comprehensive QHSE Health and Safety Software Modules
Please click the module links below to visit the module page.
Compliance & Auditing
- Audit Management Software
- Incident Reporting Software
- Hazard and Near Miss Reporting
- ISO Audit Management
- Planned Monitoring Software
- Asset Management Software
- First Aid Reporting Software
- Legal Register Software
- Supplier and Contractor Software
- Pandemic Management Software
- Personal Protective Equipment
Efficiency & eLearning
- Training and eLearning Software
- Permit to Work Software
- Driver Management Software
- SOP and Method Statements
- Document Management Software
- Package Management Software
- Project and Event Management
- Employee Leave Planning
- Facilities and Property Mangement
- Reporting and Executive Insights
- International Language Support
Ready to modernise your Asset management?
See iProtectU manage every asset, schedule the right checks, and prove compliance in one continuous workflow.
Asset Articles & Updates
Stay current with best practice for asset management software. Explore guides on asset management, risk assessment and checklists, risk-matrix tips, ISO 45001, regulatory compliance advice, case studies, and product updates from iProtectU.
Looking for something specific? Browse all software articles.
Trusted by Leading Organisations for Health and Safety Compliance
We have successfully implemented health and safety management software across multiple sectors — from education and manufacturing to technology and services.
Our clients rely on us to meet legal compliance, achieve ISO certifications, minimise risk, and strengthen workplace safety culture.
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